A Data Usage Request (DUR) form is used to provide the necessary information for review and approval of a data sharing request. The last page contains instructions on the use of the form which must be completed by the Data User of the requesting area. Data Stewards may require assistance, particularly with the technical aspects of the form. Business analysts or project managers from the respective areas may be called upon to assist with the developing information to support the usage request.
Completed forms should be routed via email by the Data User to the approving Data Steward(s). Conversations regarding need for data or specifics about the data should commence between the requestor and approver. Project team members may be asked to facilitate those conversations.
Once an agreement has been reached that the data request is valid, the approving Data Steward(s) should send an email back to the Data User acknowledging the request and granting their approval. The Data User should then forward a copy of the request and the approval email to email@example.com.
This process will add time to the project timeline. This can be minimized by making requests specific and supplying enough context so that reviewing Data Stewards have all of the information they need to understand the request and can determine its suitability.